The job application process can often be an arduous trial that tests your mental endurance.  It can be really discouraging to apply for multiple jobs and not hear back from any employers; however, don’t despair because we’re here to help!  In today’s economy human resource managers can receive an abundance of applications for a single position, so it’s important to make sure that your resume and cover letter stand out.  In today’s post we’ll give you some tips on writing a great cover letter.

When do I need to write a cover letter?

A cover letter is always needed if you’re applying for a posting that specifically asks for one or if you’re submitting a resume to an organization that isn’t currently hiring.  If a job posting doesn’t specifically ask for a letter it’s never a bad idea to include one (unless they explicitly state “No Cover Letters” in the posting), because you can use a cover letter to include things that you can’t fit in your resume, showcase your skills, and demonstrate your enthusiasm for the job. 

What should a cover letter include?

When you’re thinking of what to put in a cover letter the best place to start is the job description.  Read over the description and write down keywords, credentials, or competencies that are repeated or appear vital to the job itself, and make sure that your cover letter demonstrates that you possess such skills.  For example, if a job requires excellent communication skills, it is important that your letter addresses this requirement by describing how your experience or training has provided you with such skills, and how your abilities will benefit the organization.  Additionally, always identify the organization and position that you’re applying for, and try your best to track down the specific individual who is in charge of the hiring and address them at the beginning of your letter.  Call the company and ask them who is in charge of the hiring if the posting doesn’t list a specific person.  A cover letter should also briefly discuss your interest in the position and why you would be an asset to the company.

How should a cover letter be organized?

Although there are many ways to organize a cover letter I prefer the three paragraph model.  Start your letter with an introductory paragraph that states your purpose or interest and why you are applying.  In this paragraph include the job title and organization name, and explain why you’d be a great addition to the company and what credentials you possess. 

In the middle paragraph, group your information around the job requirements or competencies and give solid examples of your past experiences, demonstrating how your experience has provided you with the necessary skills required for the job. 

The final paragraph should thank the company for their time, and cover any small requirements that are needed (driver’s license, typing speed, etc.).  In the closing sentences it is a good idea to restate your interest in the position and express an interest in an interview, while summarizing why you’d be an excellent addition to their team.

Any final pointers?

• Make sure you don’t write just one generic cover letter that attempts to cover everything. Cater each letter to every single position you apply for and be really specific to the job requirements. 
• Read your letter multiple times and out loud at different times during the day.  It’s amazing how many mistakes you will catch by doing this. 
• Give your letter to friends and family to proofread.  Just one spelling mistake could be the difference between you getting the job or being looked over.
• Don’t repeat what is on your resume.  Use your cover letter to add new experiences or skills that you have not previously mentioned.
• Don’t make your cover letter longer than one page.  It takes a lot of time to read through stacks of resumes and letters so human resource managers will often pass over the long-winded ones.