Job Posting

Campus Service Representative, On-Call

Salary: $25.95/Hourly
Job Type: Part Time, Casual
Start Date: 2019-11-01

Language: English
Minimum Education: High School
Positions Available: 3

NOC Group: Secretaries (Except Legal and Medical) (1241)
NOC Job Title: Secretary, School
Expires in 7 days
Expires: 2019-10-24
Last Updated: 2019-10-10

Job Number: 591278

Job Location(s)

900 Helena Street
Trail, British Columbia
V1R 4S6, Canada

Job Description

COMP 200

Main Duties and Responsibilities

Provides campus, CE/AUD administrative support duties including:

  • Responding to and directing general inquiries (i.e. room availability, course information and general CE/AUD/College information)by phone, in person and by email or other
  • Scheduling appointments for counsellors and AUD, and preparing Mach Forms
  • Directing AUD/Prep inquiries to applicable AUD staff
  • Maintaining ongoing knowledge of CE courses and their status
  • Creating new student records; registering CE/AUD students (SRS and online)
  • Creating and monitoring class lists and managing course supplies; materials, and textbooks/manuals; notification of course cancellations
  • Assisting with class files including production of class lists and chron lists
  • Assisting with the production of the CE calendar, as needed
  • Ordering and/or collecting textbooks, videos and library books from/for Castlegar Campus Library, as needed
  • Entering CE grades; preparing CE certificates
  • Preparing routine CE & AUD department correspondence, including invoicing, tracking payments, and processing sponsorships
  • Assisting with the creation and distribution of promotional and course materials such as website and social media, flyers, posters,  calendars and manuals
  • Assisting with new programming inquiries
  • Accepting and processing payment and withdrawals (cash/debit/credit) through SLED for all programs and courses
  • Assisting with inventory and distribution of course materials and manuals
  • Preparing confirmation of enrolment letters, as needed.

Provides campus support duties including:

  • Maintaining room booking process and class signage
  • Assisting with responding to campus/facility use and maintenance requirements, including campus/centre access and photocopier/printer requirements
  • Collecting and distributing incoming mail; preparing outgoing mail; delivering mail from/to post office
  • Preparing and reconciling revenue reports and bank deposits
  • Maintaining petty cash
  • Day to day filing
  • Invigilating exams i.e. distance Ed and CE

Performs other related duties as assigned by supervisor.

Skills, Knowledge and Abilities

  • Excellent customer service, interpersonal and conflict resolution skills
  • Effective written and verbal communication skills
  • Proficient knowledge of the Student Record System (SRS), Financial Record System (FRS), and Student Ledger System (SLED).
  • Proficient knowledge of Drupal (Content Management System) and Spice-works.
  • Attention to detail and confidentiality
  • Ability to work independently or as part of a team
  • Proficient in computers and MS Office Suite (including Word, Excel, and email)
  • Understanding of the use of software applications
  • Excellent organizational skills and the ability to set priorities when encountering conflicting demands
  • Ability to work in a multi-tasking environment

Education and Experience

  • High School graduation
  • Completion of a one year Office Administration program
  •  1-2 years related experience

This is an on-call position commencing November 1, 2019.  Salary will be Pay Grade 7, $25.95 per hour in accordance with the Selkirk College PPWC Collective Agreement.

How to Apply

Expiring: Oct 24, 2019