Executive assistants (NOC 1222)

High opportunity occupation

About this job

Executive assistants co-ordinate administrative procedures, public relations activities, research and analysis for governments, corporations, private firms and associations.

Watch the video below to see what a day in the life of an executive assistant is like.

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Executive assistant


Common job titles
  • committee clerk
  • constituency aid / assistant
  • corporate secretary
  • executive assistant
  • legislative assistant
  • medical information assistant

Duties

On behalf of executives, committees and boards of directors, executive assistants:

  • Create and co-ordinate administrative policies and procedures
  • Check incoming and outgoing messages, submissions and reports
  • Prepare and co-ordinate summary briefs and reports
  • Prepare agendas and arrange meetings
  • Carry out research, compile data and prepare papers
  • Prepare correspondence and presentations
  • Meet with individuals, special interest groups and others to discuss issues, make assessments and recommend courses of action
  • Communicate with key internal contacts and external organizations
  • Lead and co-ordinate projects
  • Co-ordinate internal and external events
  • Act as strategic business partners

Work environment

Executive assistants usually work in a structured environment, such as an office. With new technologies, they can more easily work from multiple or remote locations.

Insights from industry

Though there is a steady stream of new graduates coming into the occupation, there are many positions available to executive assistants in B.C. Specifically, demand is high in the public administration, financial and university/education sectors.

Executive assistants are now using new technologies to achieve greater results and provide more efficient support. As a result, there has been a move away from the traditional support role toward a role as a strategic business partner with greater responsibilities. These may include project management, event planning, strategic planning, financial analysis and public relations.

Career paths and resources

Career paths

Executive assistants generally become administrative directors or strategic business partners after completing an administrative professional designation, such as CCAP, and after gaining years of experience. With additional experience or education, administrative directors or strategic business partners may become chief administrative officers (CAOs).

Additional resources