Administrative officers (NOC 1221)

High demand occupation

About this job

Administrative officers:

  • oversee and implement administrative procedures
  • establish work priorities
  • conduct analyses of administrative operations
  • co-ordinate acquisition of administrative services such as office space, supplies and security services
  • are employed throughout the public and private sectors

This group also includes administrative officers who are supervisors

Common job titles
  • administrator, band / reserve
  • administrator, office / office automation
  • analyst, administrative / budget
  • officer, business services
  • officer, claims
  • officer, Crown assets distribution
  • administrator, band / reserve
  • administrator, office / office automation
  • analyst, administrative / budget
  • analyst, records - access to information
  • assistant, technical - office support
  • chief, regional services

Duties

Administrative officers:

  • Oversee and co-ordinate office administrative procedures and review, evaluate and implement new procedures
  • Establish work priorities, delegate work to office support staff, and ensure deadlines are met and procedures are followed
  • Carry out administrative activities associated with admissions to post-secondary educational institutions
  • Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
  • Co-ordinate and plan for office services, such as accommodation, relocations, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
  • Conduct analyses and oversee administrative operations related to budgeting, contracting and project planning and management processes
  • Assist in preparation of operating budget and maintain inventory and budgetary controls
  • Assemble data and prepare periodic and special reports, manuals and correspondence
  • May supervise records management technicians and related staff.

 

Work environment

Administrative officers are often expected to manage numerous projects at any given time, while working in a busy, noisy environment. Workers may be interrupted frequently to meet requests from staff, management and the public.

Insights from industry

As operations merge and share services, fewer administrative staff may be required, however, since this is a particularly large occupational group, a significant number of job openings are expected from retirements.

While people with higher credentials are looked upon favourably, individual suitability and personality are also important factors when considering hiring in this occupation.

Career paths and resources

Career paths

Individuals new to the occupation typically start out as receptionists, data entry clerks, administrative assistants and office managers.

With experience, progression to executive assistant, senior secretary, school secretary or to an administrative management position is possible.

Additional resources